Admin Assistant
Administrative Assistant I (Contract Specialist)
Palm Harbor, FL 34685
Contract: 3 months - Temp to Perm
Pay: $17/HR
Summary:
Under general direction of the Assistant Director of Contracts & Compliance, this CONTRACT SPECIALIST role is responsible for assisting in the review of agreements, and handling the administration and customer contact activities associated with contract execution and processing in accordance with company policies, legal and compliance requirements, and customer specifications. This role is responsible for the accuracy and consistency of contract content through coordination and validation with internal and external stakeholders. Additionally, this role is responsible for the tracking and reporting of contract status, and for maintaining and updating systems to ensure accuracy, integrity and timeliness of data at all times. This role will also assist with compliance tracking and reporting.
PRIMARY DUTIES AND
Responsibilities:
1. Prepares, reviews, and evaluates agreements, statements of work, and addenda prior to signature to ensure accuracy and interpret and influence performance requirements, delivery obligations, timelines, costs, and payment schedules with the goal of minimizing Xcenda's exposure to risk.
2. Works closely with Legal, Finance and other subject matter experts to validate content and context of contract; researches and resolves inconsistencies in a timely manner.
3. Assesses and identifies the need for legal review and engages Corporate Counsel as needed; assists Corporate Counsel by setting and managing continuously changing priorities as well as customer expectations.
4. Works with process-related software to ensure the contracting process is complete, accurate and timely.
5. Fields inquiries from team leads, client managers, and project managers regarding contracting and compliance policies, procedures, risks, and contract status.
6. Assists with compliance tracking and reporting as dictated by individual client requirements.
7. Provides other tracking and reporting as defined and required by Supervisor, Finance, and the Leadership Team as needed.
8. Assists with the development and maintenance of content library of commonly used contract formats, special terms and conditions, and other client-specific requirements.
9. Conducts daily maintenance and troubleshooting to maintain accuracy in tracking systems.
10. Assists with converting proposals and bid responses to Statements of Work or other formats as may be required by clients.
11. Provides the order entry function as it relates to executed agreements and purchase orders; involves follow-up with client and processing and storing documents to include tracking, copying, scanning, filing and shipping.
12. Actively seeks knowledge regarding the rapidly evolving health care compliance landscape.
13. Must be willing to do minimal travel as required.
14. Performs related duties as assigned.
REQUIRED:
Requires training and understanding in fields such as legal, business administration, accountancy, marketing or similar vocations generally obtained through completion of a four (4) year Bachelor's Degree Program.
Requires direct experience in contracting environment of at least three (3) years with working knowledge of reading, writing and understanding the effect of legal terms and conditions.
1. Analytical skills relative to contract information and related matters
2. Excellent organizational skills
3. Impeccable attention to detail
4. Strong communication skills, both orally and in writing
5. Ability to evaluate risk, urgency and prioritize tasks
6. Excellent interpersonal skills
7. Working knowledge of computers and software programs necessary to operate effectively with company systems and programs, especially Word and Excel
DESIRED:
Previous paralegal and/or corporate contracting experience a plus.
Experience in healthcare industry consulting environment also preferred.
PHYSICAL AND MENTAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
Essential Functions:
1. Sedentary physical activity requiring reaching, lifting, finger dexterity, grasping, feeling, repetitive motions, talking and hearing
2. Visual requirement is for close vision, distance vision, peripheral vision and ability to adjust focus
3. 75% or more time is spent looking directly at a computer
4. Associate is intermittently required to stand, walk (or otherwise be mobile)
5. Ability to deal with stressful situations
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
Essential Functions:
The noise level in the work environment is generally quiet.
Estimated Salary: $20 to $28 per hour based on qualifications.
Palm Harbor, FL 34685
Contract: 3 months - Temp to Perm
Pay: $17/HR
Summary:
Under general direction of the Assistant Director of Contracts & Compliance, this CONTRACT SPECIALIST role is responsible for assisting in the review of agreements, and handling the administration and customer contact activities associated with contract execution and processing in accordance with company policies, legal and compliance requirements, and customer specifications. This role is responsible for the accuracy and consistency of contract content through coordination and validation with internal and external stakeholders. Additionally, this role is responsible for the tracking and reporting of contract status, and for maintaining and updating systems to ensure accuracy, integrity and timeliness of data at all times. This role will also assist with compliance tracking and reporting.
PRIMARY DUTIES AND
Responsibilities:
1. Prepares, reviews, and evaluates agreements, statements of work, and addenda prior to signature to ensure accuracy and interpret and influence performance requirements, delivery obligations, timelines, costs, and payment schedules with the goal of minimizing Xcenda's exposure to risk.
2. Works closely with Legal, Finance and other subject matter experts to validate content and context of contract; researches and resolves inconsistencies in a timely manner.
3. Assesses and identifies the need for legal review and engages Corporate Counsel as needed; assists Corporate Counsel by setting and managing continuously changing priorities as well as customer expectations.
4. Works with process-related software to ensure the contracting process is complete, accurate and timely.
5. Fields inquiries from team leads, client managers, and project managers regarding contracting and compliance policies, procedures, risks, and contract status.
6. Assists with compliance tracking and reporting as dictated by individual client requirements.
7. Provides other tracking and reporting as defined and required by Supervisor, Finance, and the Leadership Team as needed.
8. Assists with the development and maintenance of content library of commonly used contract formats, special terms and conditions, and other client-specific requirements.
9. Conducts daily maintenance and troubleshooting to maintain accuracy in tracking systems.
10. Assists with converting proposals and bid responses to Statements of Work or other formats as may be required by clients.
11. Provides the order entry function as it relates to executed agreements and purchase orders; involves follow-up with client and processing and storing documents to include tracking, copying, scanning, filing and shipping.
12. Actively seeks knowledge regarding the rapidly evolving health care compliance landscape.
13. Must be willing to do minimal travel as required.
14. Performs related duties as assigned.
REQUIRED:
Requires training and understanding in fields such as legal, business administration, accountancy, marketing or similar vocations generally obtained through completion of a four (4) year Bachelor's Degree Program.
Requires direct experience in contracting environment of at least three (3) years with working knowledge of reading, writing and understanding the effect of legal terms and conditions.
1. Analytical skills relative to contract information and related matters
2. Excellent organizational skills
3. Impeccable attention to detail
4. Strong communication skills, both orally and in writing
5. Ability to evaluate risk, urgency and prioritize tasks
6. Excellent interpersonal skills
7. Working knowledge of computers and software programs necessary to operate effectively with company systems and programs, especially Word and Excel
DESIRED:
Previous paralegal and/or corporate contracting experience a plus.
Experience in healthcare industry consulting environment also preferred.
PHYSICAL AND MENTAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
Essential Functions:
1. Sedentary physical activity requiring reaching, lifting, finger dexterity, grasping, feeling, repetitive motions, talking and hearing
2. Visual requirement is for close vision, distance vision, peripheral vision and ability to adjust focus
3. 75% or more time is spent looking directly at a computer
4. Associate is intermittently required to stand, walk (or otherwise be mobile)
5. Ability to deal with stressful situations
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
Essential Functions:
The noise level in the work environment is generally quiet.
Estimated Salary: $20 to $28 per hour based on qualifications.
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