Executive Administrative Assistant
Company Name:
Atrion Networking Corporation
#
Summary:
The Executive Administrative Assistant will be responsible for the administrative management and oversight of a team of aggressive and highly motivated C-level executives for a growing IT Services organization. This person will have previous experience managing fast-paced executive calendars and schedules, coordinating travel, planning client meeting and large scale events while, providing day-to-day support as needed and special projects as assigned. We are looking for someone who has a passion for achieving excellence.
#
# FUNCTIONAL ROLE:
## The Executive Administrative Assistant performs the following specific functions:
1. Manage calendar for 7
senior level executives with accuracy and proficiency.
2. Coordinate and schedule meetings, conferences and special events.
3. Ability to prioritize tasks as to urgency and detail to support senior level executives
4. Type form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary.
5. Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.
6. Flexibility in responding courteously to immediate needs of executives; ability to establish priorities and maintain productivity despite numerous interruptions.
7. Demonstrated ability to maintain professionalism under pressure.
8. Must maintain a professional appearance and a cordial attitude towards all guests and staff.
9. Submit and track expense reports.
10. Submit and track requisitions.
11. Act as back-up for Guest Experience Specialist (Reception), welcoming and impressing visitors to the office with a smile.
12. 12. Other duties as assigned.
##
# Key Skills of Role
#
# Client Focus
The Executive Administrative Assistant will have proven experience building strong working relationships with internal and external clients; identify unexpressed client needs; independently anticipate and meet client needs; prioritize work in alignment with the needs of the clients.
The Executive Administrative Assistant must be client-centric focused on anticipating and meeting internal and external customer needs.
# Communication
The Executive Administrative Assistant must demonstrate the ability to discretely handle sensitive and confidential information.
The Executive Administrative Assistant must have strong oral and written communication skills, including the ability to draft a well-written correspondence.
# Planning and Organization
The Executive Administrative Assistant must manage own performance independently and effectively, be detail oriented and well organized with excellent time management skills.
# REQUIREMENTS:
_Educatio_ _n:_
Bachelor''s degree (B. A.) from four-year College or university; or one to two years related experience and/ or training; or equivalent combination of education and experience.
_Experienc_ _e:_
Five to seven years of experience supporting a C-level executive level executive team.
Technology:
Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Microsoft applications such as Word, Excel, PowerPoint, etc.
echnological proficiency with video and tele-conferencing.
# Physical Requirements
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Physical Requirements of this role may include the ability to lift up to fifty (50) pounds. While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is often required to stand, walk, reach with arms and hands, stage configure and transport equipment, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
# Work Environment
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.
Date: 2014-03-31
Country: US
State: RI
City: Warwick
Postal Code: 02886Estimated Salary: $20 to $28 per hour based on qualifications.
Atrion Networking Corporation
#
Summary:
The Executive Administrative Assistant will be responsible for the administrative management and oversight of a team of aggressive and highly motivated C-level executives for a growing IT Services organization. This person will have previous experience managing fast-paced executive calendars and schedules, coordinating travel, planning client meeting and large scale events while, providing day-to-day support as needed and special projects as assigned. We are looking for someone who has a passion for achieving excellence.
#
# FUNCTIONAL ROLE:
## The Executive Administrative Assistant performs the following specific functions:
1. Manage calendar for 7
senior level executives with accuracy and proficiency.
2. Coordinate and schedule meetings, conferences and special events.
3. Ability to prioritize tasks as to urgency and detail to support senior level executives
4. Type form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary.
5. Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.
6. Flexibility in responding courteously to immediate needs of executives; ability to establish priorities and maintain productivity despite numerous interruptions.
7. Demonstrated ability to maintain professionalism under pressure.
8. Must maintain a professional appearance and a cordial attitude towards all guests and staff.
9. Submit and track expense reports.
10. Submit and track requisitions.
11. Act as back-up for Guest Experience Specialist (Reception), welcoming and impressing visitors to the office with a smile.
12. 12. Other duties as assigned.
##
# Key Skills of Role
#
# Client Focus
The Executive Administrative Assistant will have proven experience building strong working relationships with internal and external clients; identify unexpressed client needs; independently anticipate and meet client needs; prioritize work in alignment with the needs of the clients.
The Executive Administrative Assistant must be client-centric focused on anticipating and meeting internal and external customer needs.
# Communication
The Executive Administrative Assistant must demonstrate the ability to discretely handle sensitive and confidential information.
The Executive Administrative Assistant must have strong oral and written communication skills, including the ability to draft a well-written correspondence.
# Planning and Organization
The Executive Administrative Assistant must manage own performance independently and effectively, be detail oriented and well organized with excellent time management skills.
# REQUIREMENTS:
_Educatio_ _n:_
Bachelor''s degree (B. A.) from four-year College or university; or one to two years related experience and/ or training; or equivalent combination of education and experience.
_Experienc_ _e:_
Five to seven years of experience supporting a C-level executive level executive team.
Technology:
Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Microsoft applications such as Word, Excel, PowerPoint, etc.
echnological proficiency with video and tele-conferencing.
# Physical Requirements
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Physical Requirements of this role may include the ability to lift up to fifty (50) pounds. While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is often required to stand, walk, reach with arms and hands, stage configure and transport equipment, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
# Work Environment
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.
Date: 2014-03-31
Country: US
State: RI
City: Warwick
Postal Code: 02886Estimated Salary: $20 to $28 per hour based on qualifications.
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