Legal Billing Specialist-Team Lead
Company Name:
Jones Networking
DEPARTMENT: Accounting
JOB TITLE: Legal Billing Specialist/Team Lead
REPORTS TO: Accounting Department Supervisor
Summary: This position manages the day to day operations of the billing staff. This includes training, mentoring, assigning work and confirming deadlines are being met. This role is responsible for completing monthly billing, including posting electronic debit notes to various websites, and compiling data to confirm necessary procedures are being followed. Responsible for answering billing questions from attorneys, staff, and clients and will prepare reports as necessary. Implement and maintain client discounts and special rates. The Billing Specialist will assist with any billing activity for which a backlog occurs and act as a liaison between the billers and senior level management.
Daily
Responsibilities:
Prepare, distribute, edit, and finalize monthly bills
Download bills to various electronic billing websites
Communicate with clients and collectors concerning electronic billing matter set-up
Revise or write-off debit notes as requested by the attorneys or collectors
Review WIP letters and debit notes
Reconcile monthly attorney credit reports
Create custom CMS bill formats
Compile client billing reports using the CMS report writer and MS Excel
Review billing production spreadsheets
Prepare billing bump reports
Analyze special client fees and create new fee codes and attorney credit parameters; distribute information to necessary personnel
Activate new electronic billing parameters per client requests
Determine and arrange needed coverage of responsibilities during a billing employee's leave
Monitor billers' workflow, deadlines and ongoing priorities
Assist billers with all aspects of the billing process when/if there is a backlog
Qualifications
Summary:
Advanced proficiency working within the CMS Open/Aderant Accounting System
Experience working for a law firm preferred
Proficiency working with Microsoft Office programs
Advanced ability to troubleshoot and problem solve, with respect to both software and procedural issues
Ability to communicate effectively to instruct/train staff members
Advanced proficiency in compiling, analyzing and reporting data as needed
High level of professionalism; strong communication skills
Respond professionally and fully to internal and external reporting requests
Keep supervisor and staff informed about workloads, issues, etc.
Expectations of Employee:
Adheres to Firm's Policies and Procedures
Acts as a role model
Maintains a positive and respectful attitude
Communicates regularly with supervisor about Department issues
Demonstrates flexible and efficient time management and ability to prioritize workload
Consistently reports to work on time
Meets Department/Firm productivity standards
Direct hire. Excellent benefits offered. Metro accessible in Old Town Alexandria. Approximately 70,000-75,000 annually.Estimated Salary: $20 to $28 per hour based on qualifications.
Jones Networking
DEPARTMENT: Accounting
JOB TITLE: Legal Billing Specialist/Team Lead
REPORTS TO: Accounting Department Supervisor
Summary: This position manages the day to day operations of the billing staff. This includes training, mentoring, assigning work and confirming deadlines are being met. This role is responsible for completing monthly billing, including posting electronic debit notes to various websites, and compiling data to confirm necessary procedures are being followed. Responsible for answering billing questions from attorneys, staff, and clients and will prepare reports as necessary. Implement and maintain client discounts and special rates. The Billing Specialist will assist with any billing activity for which a backlog occurs and act as a liaison between the billers and senior level management.
Daily
Responsibilities:
Prepare, distribute, edit, and finalize monthly bills
Download bills to various electronic billing websites
Communicate with clients and collectors concerning electronic billing matter set-up
Revise or write-off debit notes as requested by the attorneys or collectors
Review WIP letters and debit notes
Reconcile monthly attorney credit reports
Create custom CMS bill formats
Compile client billing reports using the CMS report writer and MS Excel
Review billing production spreadsheets
Prepare billing bump reports
Analyze special client fees and create new fee codes and attorney credit parameters; distribute information to necessary personnel
Activate new electronic billing parameters per client requests
Determine and arrange needed coverage of responsibilities during a billing employee's leave
Monitor billers' workflow, deadlines and ongoing priorities
Assist billers with all aspects of the billing process when/if there is a backlog
Qualifications
Summary:
Advanced proficiency working within the CMS Open/Aderant Accounting System
Experience working for a law firm preferred
Proficiency working with Microsoft Office programs
Advanced ability to troubleshoot and problem solve, with respect to both software and procedural issues
Ability to communicate effectively to instruct/train staff members
Advanced proficiency in compiling, analyzing and reporting data as needed
High level of professionalism; strong communication skills
Respond professionally and fully to internal and external reporting requests
Keep supervisor and staff informed about workloads, issues, etc.
Expectations of Employee:
Adheres to Firm's Policies and Procedures
Acts as a role model
Maintains a positive and respectful attitude
Communicates regularly with supervisor about Department issues
Demonstrates flexible and efficient time management and ability to prioritize workload
Consistently reports to work on time
Meets Department/Firm productivity standards
Direct hire. Excellent benefits offered. Metro accessible in Old Town Alexandria. Approximately 70,000-75,000 annually.Estimated Salary: $20 to $28 per hour based on qualifications.
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