Office Specialist 2
Company Name:
University of Oregon
The University of Oregon Erb Memorial Union (EMU) invites applications for a full-time Scheduling and Event Services Coordinator (Office Specialist 2). The event-driven nature of the work requires the employee to maintain a flexible schedule from week-to-week, including some work on weekends.
This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
This recruitment is open to any applicant who meets the qualifications listed below.
### TO QUALIFY YOU MUST HAVE:
two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
an associate's degree in Office Occupations or Office Technology; OR
graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
Required
Qualifications:
Direct experience in event or logistics planning.
Specific job experience that required accuracy and attention to detail.
Experience that required excellent oral and written communication skills, and the ability to communicate effectively with individuals from diverse backgrounds.
Proficiency with word processing, spreadsheet, and database computer applications.
Preferred
Qualifications:
Experience leading the work of students.
Ability to learn and manage comprehensive computer software.
Indicate your skills on the attached skill code sheet.
Position is subject to criminal background check.
### DUTIES &
Responsibilities:
This position is responsible for reviewing, researching, planning, and facilitating the scheduling, support, and technical needs of University facilities for non-academic events. Duties include:
communicating with faculty, staff, students, event sponsors, outside user groups and the public to reserve space and coordinate details for non-academic use of EMU schedulable locations, 100 classrooms, Gerlinger Alumni Lounge, outdoor spaces and other campus locations; consulting on event reservations and conference services; researching, interpreting, and communicating UO policies and procedures; developing cost estimates for event services and preparing and inputting charges; monitoring facilities during events; coordinating event security with UO Public Safety and contracted service providers; preparing and coordinating agreements and contracts; creating follow-up reports for event planners; developing and improving procedures.
calculating estimated charges for current and future events requiring event support services, technical equipment, area supervisors, event rental fees, or other UO services; preparing invoices for rent, equipment, and services rendered; collecting pre-payments and depositing to appropriate accounts; preparing diagram for event planners to ensure that fire and safety codes are maintained and set up meets user's needs; assisting with event evaluations for assessing services and practices; working with non-campus vendors and limited duration sales and solicitation contracts to ensure compliance with UO policy, statutes and rulings.
providing general office support, including ordering office supplies and assisting in training student staff; preparing calendars of events for campus distribution; developing forms.
### WORKING CONDITIONS:
Position requires ability to spend prolonged periods of time working on a comupter in a high traffic office with frequent interruptions. Entire shifts may require walking between venues when monitoring events.
### SUPPLEMENTAL QUESTIONS:
To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each question. Make sure experience and training described in your responses are included on your application.
1. This position manages non-academic events, activities and meetings, from inception to completion, with minimal supervision, overseeing the coordination of all details for the use of reservable campus locations, such as Erb Memorial Union meeting rooms, over 100 classrooms, outdoor lawns and courtyards, and various other locations. Describe experiences that demonstrate your ability to coordinate a wide range of details for events such as conferences, weddings, and performances.
2. This position works closely and effectively with campus planning colleagues, staff/faculty, students, event sponsors, outside organizations and the public. Describe your experience representing an organization. Provide examples of when you have communicated and explained detailed policies and procedures to others.
3. Describe your experience communicating with individuals from diverse backgrounds and cultures. Please indicate if any of your experience has been working with students or within an educational environment.
### SKILL CODE SHEET:
You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at
### APPLICATIONS:
Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials by the closing date to:
Human Resources
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210
Human Resources Job Application must be filled out completely or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.
EO/AA/ADA institution committed to cultural diversity. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
Closes: 2014-11-11
Posting: 05219
Classification: C0104
Department: Erb Memorial Union
Opens: 2014-10-28
Salary: $13.15 - $19.08 Per Hour
Location: EugeneEstimated Salary: $20 to $28 per hour based on qualifications.
University of Oregon
The University of Oregon Erb Memorial Union (EMU) invites applications for a full-time Scheduling and Event Services Coordinator (Office Specialist 2). The event-driven nature of the work requires the employee to maintain a flexible schedule from week-to-week, including some work on weekends.
This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
This recruitment is open to any applicant who meets the qualifications listed below.
### TO QUALIFY YOU MUST HAVE:
two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
an associate's degree in Office Occupations or Office Technology; OR
graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
Required
Qualifications:
Direct experience in event or logistics planning.
Specific job experience that required accuracy and attention to detail.
Experience that required excellent oral and written communication skills, and the ability to communicate effectively with individuals from diverse backgrounds.
Proficiency with word processing, spreadsheet, and database computer applications.
Preferred
Qualifications:
Experience leading the work of students.
Ability to learn and manage comprehensive computer software.
Indicate your skills on the attached skill code sheet.
Position is subject to criminal background check.
### DUTIES &
Responsibilities:
This position is responsible for reviewing, researching, planning, and facilitating the scheduling, support, and technical needs of University facilities for non-academic events. Duties include:
communicating with faculty, staff, students, event sponsors, outside user groups and the public to reserve space and coordinate details for non-academic use of EMU schedulable locations, 100 classrooms, Gerlinger Alumni Lounge, outdoor spaces and other campus locations; consulting on event reservations and conference services; researching, interpreting, and communicating UO policies and procedures; developing cost estimates for event services and preparing and inputting charges; monitoring facilities during events; coordinating event security with UO Public Safety and contracted service providers; preparing and coordinating agreements and contracts; creating follow-up reports for event planners; developing and improving procedures.
calculating estimated charges for current and future events requiring event support services, technical equipment, area supervisors, event rental fees, or other UO services; preparing invoices for rent, equipment, and services rendered; collecting pre-payments and depositing to appropriate accounts; preparing diagram for event planners to ensure that fire and safety codes are maintained and set up meets user's needs; assisting with event evaluations for assessing services and practices; working with non-campus vendors and limited duration sales and solicitation contracts to ensure compliance with UO policy, statutes and rulings.
providing general office support, including ordering office supplies and assisting in training student staff; preparing calendars of events for campus distribution; developing forms.
### WORKING CONDITIONS:
Position requires ability to spend prolonged periods of time working on a comupter in a high traffic office with frequent interruptions. Entire shifts may require walking between venues when monitoring events.
### SUPPLEMENTAL QUESTIONS:
To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each question. Make sure experience and training described in your responses are included on your application.
1. This position manages non-academic events, activities and meetings, from inception to completion, with minimal supervision, overseeing the coordination of all details for the use of reservable campus locations, such as Erb Memorial Union meeting rooms, over 100 classrooms, outdoor lawns and courtyards, and various other locations. Describe experiences that demonstrate your ability to coordinate a wide range of details for events such as conferences, weddings, and performances.
2. This position works closely and effectively with campus planning colleagues, staff/faculty, students, event sponsors, outside organizations and the public. Describe your experience representing an organization. Provide examples of when you have communicated and explained detailed policies and procedures to others.
3. Describe your experience communicating with individuals from diverse backgrounds and cultures. Please indicate if any of your experience has been working with students or within an educational environment.
### SKILL CODE SHEET:
You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at
### APPLICATIONS:
Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials by the closing date to:
Human Resources
677 East 12th Ave., Suite 400
5210 University of Oregon
Eugene, OR 97403-5210
Human Resources Job Application must be filled out completely or it will not be accepted. Make sure to keep a copy of your application packet for job interviews.
EO/AA/ADA institution committed to cultural diversity. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
Closes: 2014-11-11
Posting: 05219
Classification: C0104
Department: Erb Memorial Union
Opens: 2014-10-28
Salary: $13.15 - $19.08 Per Hour
Location: EugeneEstimated Salary: $20 to $28 per hour based on qualifications.
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