Administrative Assistant
Company Name:
Department of Defense - Dept. of the Army
United States Citizens Excepted Service Permanent Full Time
MINNESOTA ARMY NATIONAL GUARD
This position is located in the United States Property and Fiscal Office for Minnesota (USPFO-MN). The purpose of this position is to provide technical and administrative assistance for programs within the USPFO-MN area of responsibility.
UNIT: United States Property & Fiscal Office (USPFO)-MN, Camp Ripley, MN
SELECTING OFFICIAL: Mr. Terry Strom
__NATIONAL GUARD MEMBERSHIP REQUIRED__
This is an Excepted Service position that requires active membership in a compatible MOS in the Minnesota Army National Guard and wear of the military uniform. Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently enlisted in the Minnesota Army National Guard must be eligible for immediate enlistment or appointment. For enlistment/appointment information, contact .
Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.
Membership in the Minnesota Army National Guard is REQUIRED Warrant Officer/Enlisted Sensitivity Level 2 Higher grades may apply but may have to take a reduction
Assists in managing the Management Control Program (MCP). Coordinates USPFO inspections. Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Prepares and monitors Assistant USPFO appointment/delegation letters for Army and Air National Guard activities. Prepares and distributes Financial Certifying Officer appointments and other duty appointment assignments. Performs duties as USPFO Publications Officer. Serves as the Records Management Coordinator for the USPFO organization. Controls access to the USPFO/Deputy USPFO based on personal knowledge of their workload and current issues of importance. Receives visitors and telephone calls for the USPFO organization. Maintains the appointment schedules for the USPFO/Deputy USPFO. Accomplishes travel arrangements for the USPFO and staff to include travel and hotel reservations, creates travel orders, and coordinates visits. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence. Prepares and/or reviews outgoing correspondence from the office of the USPFO or subordinate divisions for grammar, construction, proper format, attachments, continuity of text, policy and procedural adherence, and compliance with the USPFO viewpoint. Responsible for key access control for the USPFO organization. Provides for control of all classified documents for USPFO. Performs other duties as assigned.
GENERAL
Experience: Administrative or clerical experience,education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
SPECIALIZED
Experience: GS requires 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
COMPATIBILE MILITARY ASSIGNMENT: WO: WMOS 420A; ENL: MOS 36B, 42A, 92A/Y/Z
MILITARY COMPATIBILITY: Upon selection, individual must be assigned to a compatible military position and must also maintain satisfactory membership in the Minnesota National Guard.
Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.
EVALUATION FACTORS: Candidates will be evaluated on the basis of appropriate education, experience, training, self-development activities, and special awards. Candidates are considered on the basis of available information on their current application and supporting information that has been provided to this office. To ensure full consideration, applicants are urged to submit information about their training, self-development, outside experience, activities and awards. National Guard military (Part-time) service is considered as full-time experience when evaluated against the qualification requirements for a technician position. The applicant is credited with actual number of months the member has been in the National Guard if the experience is related.
AREAS OF PRIORITY: In accordance with MN National Guard Regulation 690-335 (Army) or 36-1 (Air), applications will be forwarded to the selecting official to conduct interviews by area of priority listed below:
Area 1: Career/Career-Conditional technicians and Indefinite technicians assigned to the Minnesota Army National Guard.
Area 2: Career/Career-Conditional technicians and Indefinite technicians assigned to the Minnesota Air National Guard Statewide (133rd Airlift Wing and 148th Fighter Wing) who were initially hired based on a posted job vacancy.
Area 3: Minnesota National Guard technicians who have not previously competed and traditional Minnesota National Guard members.
Area 4: National Guard technicians from other states and civilian persons eligible for membership in the Minnesota Army National Guard.
You MUST submit a Resume or form OF 612. It is highly recommended that you also submit the AGO 163 to accurately reflect your military experience.
The Minnesota National Guard Human Resources Office (HRO) __DOES NOT__ accept hardcopy applications for a job announcement published on USA Jobs. You must upload these documents after completing the Online Questionnaire or fax them to using the OPM supplied fax cover using the Vacancy Identification Number 1173890.
To apply for this position, you must provide both of the following parts:
Your responses to the Qualifications Questionnaire, and
1. Your supporting documents: Resume or OF 612. It is highly recommended that you also submit the AGO 163 to accurately reflect your military experience.
2. OF 612 and AGO 163 can be downloaded
Use the _Online Qualifications Questionnaire_ (Option A) for convenience and quickest processing.
Option A: Online Qualifications Questionnaire.
Tips for using the Online Qualifications Questionnaire:
Complete and save your supporting documents before starting the Online Qualifications Questionnaire and upload these documents online.
You can upload or fax supporting documents during or after you complete the Online Qualifications Questionnaire process.
You must click _Submit My Answers_for your questionnaire to be processed.
You must complete the entire process by 11:00 PM central time on the closing date -- Wednesday, August 06, 2014 .
You can save your work and come back later. Just click both _Save_ and _Logout_. (When you want to return, go log in using the User Name and Password you created.
Select the job you would like to update to complete the questionnaire or upload documentation. It is important for you to complete this process in its entirety.
Option B: Fax Procedure. If it is not practical for you to submit your application electronically, you can fax your submission. Follow these steps:
Ensure that you use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly. The Vacancy Identification Number 1173890 must be filled in or your application will not get forwarded. The fax number is . Feed all documents into your fax machine top first so that we receive them right-side up.
APPLICANTS MUST SUBMIT THE FOLLOWING FORMS TO SHOW EXPERIENCE, EDUCATION, AND TRAINING REQUIRED FOR THE POSITION:
RESUME OR
OPTIONAL APPLICATION FOR FEDERAL EMPLOYMENT (OF-612) MILITARY EXPERIENCE (AGO FORM 163) These forms are highly recommended.
Copies of the OF 612 and AGO
Your application must include the following information:
A detailed narrative of your work experience (paid or unpaid), training, education, and/or other information that relates to the specialized and general experience stated on the vacancy announcement. Include pertinent military experience and describe duties in detail. You may use continuation pages to include all related experience. Ensure that both military and civilian experiences are fully described, to include time frames.
Job Information:
Vacancy Identification Number (1173890), title ( Administrative Assistant ) and grade(s) for which you are applying.
_CONTACTING US_: If you still have questions about this position or the application process, you may contact us at .
ALL APPLICANTS ARE CONSIDERED WITHOUT REGARD TO RACE, RELIGION,COLOR, NATIONAL ORIGIN, SEX, POLITICAL AFFILIATION, AGE (WITH AUTHORIZEDEXCEPTIONS) OR ANY OTHER NON-MERIT FACTOR.
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your application status.
The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees -
Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:
Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit:
Leave - Most Federal employees earn both annual and sick leave. For additional information visit:
Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance. For additional information visit:
Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, step parents, spouses, and adult children. For additional information visit: /
Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:
POSITION DESCRIPTION: D0969000
REMARKS: No PCS available. Members with rank higher than identified in 'Key Requirements' are eligible to apply, but may be required to take a reduction should they be selected. The military grade of the supervisor must equal or exceed the grade of personnel supervised. Sensitivity Level 2.
SELECTIVE PLACEMENT FACTOR: Warrant Officer/Enlisted
_Acceptance of a Technician position will result in the termination of your Selected Reserve bonus._
IAW NGR 600-25 AND AFI 36-101, grade inversion within the full-time workforce is not permitted.
To view ALL MN National Guard Vacancies, go to:
IMPORTANT NOTES:
Should a position be announced at less than the authorized grade, the selected applicant may be non-competitively promoted when he/she meets all qualifications and is submitted for promotion by the supervisor.
Employment is contingent upon successful completion of technician pre-employment physical for certain occupational series.
Males applicants born after 31 December 1959 must be registered with the Selective Service System in compliance with the Defense Authorization Act of 1986, Section 1622.
The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at or .Estimated Salary: $20 to $28 per hour based on qualifications.
Department of Defense - Dept. of the Army
United States Citizens Excepted Service Permanent Full Time
MINNESOTA ARMY NATIONAL GUARD
This position is located in the United States Property and Fiscal Office for Minnesota (USPFO-MN). The purpose of this position is to provide technical and administrative assistance for programs within the USPFO-MN area of responsibility.
UNIT: United States Property & Fiscal Office (USPFO)-MN, Camp Ripley, MN
SELECTING OFFICIAL: Mr. Terry Strom
__NATIONAL GUARD MEMBERSHIP REQUIRED__
This is an Excepted Service position that requires active membership in a compatible MOS in the Minnesota Army National Guard and wear of the military uniform. Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently enlisted in the Minnesota Army National Guard must be eligible for immediate enlistment or appointment. For enlistment/appointment information, contact .
Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.
Membership in the Minnesota Army National Guard is REQUIRED Warrant Officer/Enlisted Sensitivity Level 2 Higher grades may apply but may have to take a reduction
Assists in managing the Management Control Program (MCP). Coordinates USPFO inspections. Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Prepares and monitors Assistant USPFO appointment/delegation letters for Army and Air National Guard activities. Prepares and distributes Financial Certifying Officer appointments and other duty appointment assignments. Performs duties as USPFO Publications Officer. Serves as the Records Management Coordinator for the USPFO organization. Controls access to the USPFO/Deputy USPFO based on personal knowledge of their workload and current issues of importance. Receives visitors and telephone calls for the USPFO organization. Maintains the appointment schedules for the USPFO/Deputy USPFO. Accomplishes travel arrangements for the USPFO and staff to include travel and hotel reservations, creates travel orders, and coordinates visits. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence. Prepares and/or reviews outgoing correspondence from the office of the USPFO or subordinate divisions for grammar, construction, proper format, attachments, continuity of text, policy and procedural adherence, and compliance with the USPFO viewpoint. Responsible for key access control for the USPFO organization. Provides for control of all classified documents for USPFO. Performs other duties as assigned.
GENERAL
Experience: Administrative or clerical experience,education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
SPECIALIZED
Experience: GS requires 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.
COMPATIBILE MILITARY ASSIGNMENT: WO: WMOS 420A; ENL: MOS 36B, 42A, 92A/Y/Z
MILITARY COMPATIBILITY: Upon selection, individual must be assigned to a compatible military position and must also maintain satisfactory membership in the Minnesota National Guard.
Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.
EVALUATION FACTORS: Candidates will be evaluated on the basis of appropriate education, experience, training, self-development activities, and special awards. Candidates are considered on the basis of available information on their current application and supporting information that has been provided to this office. To ensure full consideration, applicants are urged to submit information about their training, self-development, outside experience, activities and awards. National Guard military (Part-time) service is considered as full-time experience when evaluated against the qualification requirements for a technician position. The applicant is credited with actual number of months the member has been in the National Guard if the experience is related.
AREAS OF PRIORITY: In accordance with MN National Guard Regulation 690-335 (Army) or 36-1 (Air), applications will be forwarded to the selecting official to conduct interviews by area of priority listed below:
Area 1: Career/Career-Conditional technicians and Indefinite technicians assigned to the Minnesota Army National Guard.
Area 2: Career/Career-Conditional technicians and Indefinite technicians assigned to the Minnesota Air National Guard Statewide (133rd Airlift Wing and 148th Fighter Wing) who were initially hired based on a posted job vacancy.
Area 3: Minnesota National Guard technicians who have not previously competed and traditional Minnesota National Guard members.
Area 4: National Guard technicians from other states and civilian persons eligible for membership in the Minnesota Army National Guard.
You MUST submit a Resume or form OF 612. It is highly recommended that you also submit the AGO 163 to accurately reflect your military experience.
The Minnesota National Guard Human Resources Office (HRO) __DOES NOT__ accept hardcopy applications for a job announcement published on USA Jobs. You must upload these documents after completing the Online Questionnaire or fax them to using the OPM supplied fax cover using the Vacancy Identification Number 1173890.
To apply for this position, you must provide both of the following parts:
Your responses to the Qualifications Questionnaire, and
1. Your supporting documents: Resume or OF 612. It is highly recommended that you also submit the AGO 163 to accurately reflect your military experience.
2. OF 612 and AGO 163 can be downloaded
Use the _Online Qualifications Questionnaire_ (Option A) for convenience and quickest processing.
Option A: Online Qualifications Questionnaire.
Tips for using the Online Qualifications Questionnaire:
Complete and save your supporting documents before starting the Online Qualifications Questionnaire and upload these documents online.
You can upload or fax supporting documents during or after you complete the Online Qualifications Questionnaire process.
You must click _Submit My Answers_for your questionnaire to be processed.
You must complete the entire process by 11:00 PM central time on the closing date -- Wednesday, August 06, 2014 .
You can save your work and come back later. Just click both _Save_ and _Logout_. (When you want to return, go log in using the User Name and Password you created.
Select the job you would like to update to complete the questionnaire or upload documentation. It is important for you to complete this process in its entirety.
Option B: Fax Procedure. If it is not practical for you to submit your application electronically, you can fax your submission. Follow these steps:
Ensure that you use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly. The Vacancy Identification Number 1173890 must be filled in or your application will not get forwarded. The fax number is . Feed all documents into your fax machine top first so that we receive them right-side up.
APPLICANTS MUST SUBMIT THE FOLLOWING FORMS TO SHOW EXPERIENCE, EDUCATION, AND TRAINING REQUIRED FOR THE POSITION:
RESUME OR
OPTIONAL APPLICATION FOR FEDERAL EMPLOYMENT (OF-612) MILITARY EXPERIENCE (AGO FORM 163) These forms are highly recommended.
Copies of the OF 612 and AGO
Your application must include the following information:
A detailed narrative of your work experience (paid or unpaid), training, education, and/or other information that relates to the specialized and general experience stated on the vacancy announcement. Include pertinent military experience and describe duties in detail. You may use continuation pages to include all related experience. Ensure that both military and civilian experiences are fully described, to include time frames.
Job Information:
Vacancy Identification Number (1173890), title ( Administrative Assistant ) and grade(s) for which you are applying.
_CONTACTING US_: If you still have questions about this position or the application process, you may contact us at .
ALL APPLICANTS ARE CONSIDERED WITHOUT REGARD TO RACE, RELIGION,COLOR, NATIONAL ORIGIN, SEX, POLITICAL AFFILIATION, AGE (WITH AUTHORIZEDEXCEPTIONS) OR ANY OTHER NON-MERIT FACTOR.
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your application status.
The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees -
Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:
Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit:
Leave - Most Federal employees earn both annual and sick leave. For additional information visit:
Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance. For additional information visit:
Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, step parents, spouses, and adult children. For additional information visit: /
Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:
POSITION DESCRIPTION: D0969000
REMARKS: No PCS available. Members with rank higher than identified in 'Key Requirements' are eligible to apply, but may be required to take a reduction should they be selected. The military grade of the supervisor must equal or exceed the grade of personnel supervised. Sensitivity Level 2.
SELECTIVE PLACEMENT FACTOR: Warrant Officer/Enlisted
_Acceptance of a Technician position will result in the termination of your Selected Reserve bonus._
IAW NGR 600-25 AND AFI 36-101, grade inversion within the full-time workforce is not permitted.
To view ALL MN National Guard Vacancies, go to:
IMPORTANT NOTES:
Should a position be announced at less than the authorized grade, the selected applicant may be non-competitively promoted when he/she meets all qualifications and is submitted for promotion by the supervisor.
Employment is contingent upon successful completion of technician pre-employment physical for certain occupational series.
Males applicants born after 31 December 1959 must be registered with the Selective Service System in compliance with the Defense Authorization Act of 1986, Section 1622.
The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at or .Estimated Salary: $20 to $28 per hour based on qualifications.
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