ADMINISTRATIVE ASSISTANT I - 64004125
Requisition No:
376847
Agency:
Department of Health
Working Title:
ADMINISTRATIVE ASSISTANT I - 64004125
Position Number:
64004125
Salary:
$25,479.22 - $28,027.14
Posting Closing Date:
05/19/2021
REQUIREMENTS
This is work providing high-level administrative support to the Assistant County Health Department Director by conducting research, evaluating data, preparing reports, handling information requests, information security custodian, assisting internal and external customers, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and taking minutes.
This position requires the following:
- Proficient in Microsoft Office
- Experience preparing agenda's and minutes for meetings
- One year of experience working in an office setting
- One year of customer service experience
- One year of experience gathering data and preparing reports
Preference will be given to individuals who have experience working with confidential information or in a confidential setting.
Developing constructive and cooperative working relationships with others. This individual will be part of the Administration team and will provide a welcoming and trustworthy presence. Taking accurate and complete messages when necessary. Handling calls using independent judgement. Makes necessary copies and ensures correspondence is forwarded to appropriate staff and mailed timely. Maintains alphabetic and chronological paper and electronic files of correspondence, documents, reports and other related materials. Maintains calendars and schedules calls and meetings for Assistant CHD Director. Serves as backup to the County Health Department Director s Assistant.
Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts, to apply to community and CHD statistics. Types into final copy, letters, memoranda, various reports and other documents from rough draft, notes or oral instructions as assigned. Records and transposes minutes from assigned meetings. Assists with preparing agendas as needed.
Responsible for a variety of backup duties as assigned to ensure department meets deadlines and goals. These duties will be assigned by supervisor as needed and may include things such as processing outgoing mail, assisting with transporting fleet vehicles for maintence, assisting with inventory, etc. Orders supplies, pamphlets, forms etc. as requested.
Completes other duties as assigned.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
- Administrative principles and practices.
- Office procedures and practices.
- Methods of data collection.
- Principles and techniques of effective communication.
- Prepare correspondence and administrative reports.
- Understand and apply applicable rules, regulations, policies and procedures.
- Utilize problem-solving techniques.
- Work independently.
- Plan, organize and coordinate work assignments.
- Communicate effectively.
- Establish and maintain effective working relationships with others.
- Ability to use Microsoft office suite.
- Ability to take notes and transcribe.
- Skilled in multi-tasking
- Skilled in excellent customer service
- Ability to maintain 100% confidentiality
- Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel,
purchasing or report writing
All applications must be completed online through People First. No faxed or mailed applications will be accepted by the agency.
NOTE:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.
Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
http:
//www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Benefits:
Department of Health Career Service employees enjoy the following
Benefits:
State of Florida Retirement package - 3% employee contribution required
9 Annual paid holidays
Ability to earn 104 hours of paid Annual Leave (annually)
Ability to earn 104 Hours of paid Sick Leave (annually)
Health insurance for individual or family coverage
Life insurance
Additional supplemental insurances available such as dental, disability, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available
Tuition waiver available
Your take home pay can be significantly influenced by your insurance premiums. Compare your current premium with the State of Florida employee premiums!
Monthly employee premium for the standard PPO/HMO:
Single coverage is $50
Family coverage is $180
Monthly employee premium for the High Deductible Health Plan PPO/HMO:
Single coverage is $15
Family coverage is $64.30
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
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