Executive Administrative Assistant -- needed ASAP Midland/Odessa
o Provide administrative support to the CEO and the CFO
o Resolves administrative issues by preparing reports/correspondence/presentations, analyzing data, and identifying solutions
o Creates and revises procedures by analyzing operating practices, record keeping systems, forms control, and personnel requirements; implementing changes
o Coordinate meetings including support for agenda and logistics
o Handle the screening of incoming calls, appointment calendars, and mail
o Arrange business travel and expense reporting
o Provide administrative support for Emergency Response / Incident Command System
o Coordinates invoices for payment with accounts payables
o Support SAP vendor management
o Trains MWCC's administrative staff on office procedures
o Handles ad hoc projects
o Coordinates the interfaces with senior government officials and member company executives
o Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
o Manages the process for issuing security badges for visitors
o Maintain professional and technical knowledge by completing educational training
o Other functions of a similar scope as assigned
QUALIFICATIONS
o B.A. degree or equivalent work experience
o 7-10 years of work experience as an administrative assistant
o Very strong proficiency in Microsoft Office e.g. Outlook, Word, Excel, PowerPoint
o Must possess excellent administrative and organizational competencies including the ability to build and maintain databases and files
o Demonstrates ability to handle multiple priorities and customers at the same time
o Proven ability to manage short deadlines and emergency situations
o Strong analytical, written and verbal communication, and interpersonal skills
o Have the ability to work effectively with the staff and be a strong team player
o Other functions of a similar scope as assignedEstimated Salary: $20 to $28 per hour based on qualifications.
o Resolves administrative issues by preparing reports/correspondence/presentations, analyzing data, and identifying solutions
o Creates and revises procedures by analyzing operating practices, record keeping systems, forms control, and personnel requirements; implementing changes
o Coordinate meetings including support for agenda and logistics
o Handle the screening of incoming calls, appointment calendars, and mail
o Arrange business travel and expense reporting
o Provide administrative support for Emergency Response / Incident Command System
o Coordinates invoices for payment with accounts payables
o Support SAP vendor management
o Trains MWCC's administrative staff on office procedures
o Handles ad hoc projects
o Coordinates the interfaces with senior government officials and member company executives
o Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
o Manages the process for issuing security badges for visitors
o Maintain professional and technical knowledge by completing educational training
o Other functions of a similar scope as assigned
QUALIFICATIONS
o B.A. degree or equivalent work experience
o 7-10 years of work experience as an administrative assistant
o Very strong proficiency in Microsoft Office e.g. Outlook, Word, Excel, PowerPoint
o Must possess excellent administrative and organizational competencies including the ability to build and maintain databases and files
o Demonstrates ability to handle multiple priorities and customers at the same time
o Proven ability to manage short deadlines and emergency situations
o Strong analytical, written and verbal communication, and interpersonal skills
o Have the ability to work effectively with the staff and be a strong team player
o Other functions of a similar scope as assignedEstimated Salary: $20 to $28 per hour based on qualifications.
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