Project Assistant, NS (Eq. G-18), Ref. #14-38

Company Name:
New York State Civil Service
Minimum Qualifications
Duties DescriptionThe incumbent will be assigned to the Enterprise Architecture/Program Management (EA/PM) Section of the Statewide Financial System (SFS). The incumbent will have various professional duties in the areas of information management, system specification and revision documentation, procedure documentation for internal computer applications, procedure documentation for the SFS Intranet and public internet website, and assisting in the maintenance of the SFS Intranet and public internet website.
Specific Responsibilities Include:
Assist SFS with all aspects of managing information:
Records management and archiving - Lead the process of putting appropriate records management and archiving policies in place. Work with the State Archives and Records Administration and other stakeholders on policies and procedures for the information that is maintained within the SFS;
Information Classification - In collaboration with the OSC information security office, other ISOs and other appropriate stakeholders, work to update and standardize the classification of the data maintained within SFS for information security purposes. The SFS will seek to engage stakeholders in a process to establish a single set of classifications for use with SFS data, regardless of where that data is maintained within State government;
Knowledge Management - Create, review and update SFS procedures for managing knowledge in order to maintain accurate, accessible and useful information to support SFS and its goals; and
Communications - Work with communications staff in an advisory capacity to assist in organizing information in a usable way for our stakeholders.
System Revision Definition and Implementation Process:
Create policies and procedures for capturing defect resolutions and the resulting system changes;
Review all documentation related to the system revision proposal, review and implementation process. Consult on and implement documentation revisions;
Document the process for revising system specification documentation to reflect the actual state of the system after implemented revisions; and
Document an archiving process for system revision discussion notes, project plans, and old deprecated specifications.
SharePoint and M: Drive:
Review and document policies and procedures for structuring sites within SharePoint;
Review and document policies and procedures for versioning, archiving, deleting files, wikis and other content in SharePoint;
Review and document policies and procedures for choosing the M: drive versus SharePoint; and
Review and document guidelines and a plan for cleaning-up and restructuring the M: drive and SharePoint. Should apply to all SFS divisions. Manage the cleanup process for Stakeholder & Agency Support (SAS) Section.
SFS Intranet, Public Internet, and SFS Secure:
Work with the web team on optimizing the information architecture;
Work with the web team on qualitative review of content. Create content where gaps are detected;
Work with the web team to create policies and procedures around content ownership, routine review, editing and archiving. Implement the process for all production environments;
Mine attachment content (presentations and the like) for long-lived information that can be converted to web native content. Conduct information extraction, review, and web page creation;
FAQ review, verification and revision; and
Develop a plan for building a knowledgebase for agency use. Work with the web team to create it.
Some positions may require additional credentials or a background check to verify your identity.
Agency: Financial System, Statewide
Title: Project Assistant, NS (Eq. G-18), Ref. #14-38
Occupational Category: No Preference
Salary Grade: NS
Bargaining Unit: PS&T; - Professional, Scientific, and Technical (PEF)
Salary Range: From $52293 to $66494 Annually
Employment Type: Full-Time
Appointment Type: Temporary
Jurisdictional Class: Competitive Class
Travel Percentage: 0%

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