Administrative specialist iii
Company Name:
Arkansas Government Job
Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Two or more years of previous experience as an Administrative Assistant; applied knowledge of Microsoft Excel, Word, Outlook; accustomed to data entry; adept at proof-reading; strong mathematical aptitude; enhanced communication skills; working knowledge of AASIS.
Certificates, Licenses, Registrations
Agency Specific Information
The Arkansas Department of Emergency Management (ADEM) is announcing a vacant position (#22088854) of Administrative Assistant III, class C056C, grade C112, salary $25,268 annually. This position is assigned to the Disaster Management Division and responsible for providing direct support to the Division Director, Branch Managers and assigned personnel. Applicant must be able to perform all functions of Microsoft Office suite with fluency in Excel, Word and Outlook. Responsibilities include but are not limited to: providing direct support to disaster related grant programs; time/leave records management and entry in the Arkansas Administrative Statewide Information System (AASIS); maintenance of other necessary division records; schedule management; meeting coordination; maintenance of contact listings; comprehensive travel coordination; tracking division inventory; purchasing; prioritizing/reviewing correspondence; conducting public briefings/presentations; interpreting agency administrative directives, policies, and procedures, as well as familiarity with agency programs, to ensure consistent application and dissemination to interested parties; perform other duties as assigned.
Applicant must be available 24/7/365 for disaster/emergency operations and will support the activation of the State Emergency Operations Center (SEOC), working extended shifts as necessary during SEOC activation and response. This position requires frequent in-state and out of state travel for training, seminars, conferences and disaster related duties with possibility of extended periods away from home.
Preferred
Qualifications: Two or more years of previous experience as an Administrative Assistant; applied knowledge of Microsoft Excel, Word, Outlook; accustomed to data entry; adept at proof-reading; strong mathematical aptitude; enhanced communication skills; working knowledge of AASIS.
Minimum Qualifications The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
A STATE OF ARKANSAS APPLICATION (RESUMES ONLY NOT ACCEPTED) MUST BE COMPLETED AND RECEIVED IN THIS OFFICE,VIA THE ARSTATEJOBS WEBSITE BY APRIL 24, 2014.
Twelve-hour work schedules are possible as all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster. Some travel is required (primarily in-state) on an as needed basis.
ADEM is an affirmative action-equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability or political affiliation. Qualified applicants with disabilities may request any reasonable accommodation needed to participate in our application process.
Performs other duties as assigned.
As with all ADEM positions, this position is subject to 24 hour recall in the event of an emergency or disaster, where 12 hour shifts for extended periods of time may be required. Disaster duties may be assigned anywhere in the State for extended periods.
This position could include some in-state/out of state travel and must be able to be recalled for disaster duty at any time.
All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.
The applicant must be available 24/7/365 for disaster/emergency operations and will support the activation of the State Emergency Operations Center (SEOC) working extended shifts as necessary during SEOC activation and response; performs other duties as assigned.
Applications will be pre-screened for completion and also for the availability to travel.
You may attach a resume however, all the information requested in the Employment History section of the state application must be completed. Incomplete applicantion will NOT be considered.
Resumes will not be accepted in lieu of the completed application. Make sure to include any military service you may have.
This position has a mandatory 6 month probationary period. This position also requires mandatory 5% contribution to the Arkansas Public Employees Retirement System.
Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans.Estimated Salary: $20 to $28 per hour based on qualifications.
Arkansas Government Job
Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Two or more years of previous experience as an Administrative Assistant; applied knowledge of Microsoft Excel, Word, Outlook; accustomed to data entry; adept at proof-reading; strong mathematical aptitude; enhanced communication skills; working knowledge of AASIS.
Certificates, Licenses, Registrations
Agency Specific Information
The Arkansas Department of Emergency Management (ADEM) is announcing a vacant position (#22088854) of Administrative Assistant III, class C056C, grade C112, salary $25,268 annually. This position is assigned to the Disaster Management Division and responsible for providing direct support to the Division Director, Branch Managers and assigned personnel. Applicant must be able to perform all functions of Microsoft Office suite with fluency in Excel, Word and Outlook. Responsibilities include but are not limited to: providing direct support to disaster related grant programs; time/leave records management and entry in the Arkansas Administrative Statewide Information System (AASIS); maintenance of other necessary division records; schedule management; meeting coordination; maintenance of contact listings; comprehensive travel coordination; tracking division inventory; purchasing; prioritizing/reviewing correspondence; conducting public briefings/presentations; interpreting agency administrative directives, policies, and procedures, as well as familiarity with agency programs, to ensure consistent application and dissemination to interested parties; perform other duties as assigned.
Applicant must be available 24/7/365 for disaster/emergency operations and will support the activation of the State Emergency Operations Center (SEOC), working extended shifts as necessary during SEOC activation and response. This position requires frequent in-state and out of state travel for training, seminars, conferences and disaster related duties with possibility of extended periods away from home.
Preferred
Qualifications: Two or more years of previous experience as an Administrative Assistant; applied knowledge of Microsoft Excel, Word, Outlook; accustomed to data entry; adept at proof-reading; strong mathematical aptitude; enhanced communication skills; working knowledge of AASIS.
Minimum Qualifications The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
A STATE OF ARKANSAS APPLICATION (RESUMES ONLY NOT ACCEPTED) MUST BE COMPLETED AND RECEIVED IN THIS OFFICE,VIA THE ARSTATEJOBS WEBSITE BY APRIL 24, 2014.
Twelve-hour work schedules are possible as all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster. Some travel is required (primarily in-state) on an as needed basis.
ADEM is an affirmative action-equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability or political affiliation. Qualified applicants with disabilities may request any reasonable accommodation needed to participate in our application process.
Performs other duties as assigned.
As with all ADEM positions, this position is subject to 24 hour recall in the event of an emergency or disaster, where 12 hour shifts for extended periods of time may be required. Disaster duties may be assigned anywhere in the State for extended periods.
This position could include some in-state/out of state travel and must be able to be recalled for disaster duty at any time.
All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.
The applicant must be available 24/7/365 for disaster/emergency operations and will support the activation of the State Emergency Operations Center (SEOC) working extended shifts as necessary during SEOC activation and response; performs other duties as assigned.
Applications will be pre-screened for completion and also for the availability to travel.
You may attach a resume however, all the information requested in the Employment History section of the state application must be completed. Incomplete applicantion will NOT be considered.
Resumes will not be accepted in lieu of the completed application. Make sure to include any military service you may have.
This position has a mandatory 6 month probationary period. This position also requires mandatory 5% contribution to the Arkansas Public Employees Retirement System.
Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans.Estimated Salary: $20 to $28 per hour based on qualifications.
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