Administrative Assistant - Recruiting
Company Name:
Team Industrial Services, Inc.
## About TEAM
TEAM Industrial Services is seeking a Receptionist / Administrative Assistant to work with the Recruiting Department.
The ideal candidate is well organized and has the ability to multi-task and prioritize. The focus of this position will be to help the regional recruiters with day-to-day processing and tracking of permanent and contract applicants. As a recruiting admin, you will use numerous programs to monitor the applicant process. All applicants must have strong Microsoft Word, Excel, and Outlook skills.
This person will serve as the front desk receptionist, so must be customer service focused with a great phone voice. The reception duties will also include greeting visitors, taking and relaying detailed messages, and helping walk-in applicants.
Various other clerical duties involved.
Candidates must have a clear criminal background due to the sensitivity of personal data. Drug screen also required.
TEAM Industrial Services, Inc . was recently recognized as One of the fastest growing companies in America by both Forbes and Fortune magazines. Because of this growth we are constantly looking to add new team members that can relate to our core values and help us continue our growth. At Team you will find an environment that is open and inviting and appreciates the individual as well as team contributions of our employees.
TEAM Industrial Services, Inc . (NYSE: TISI) was founded in 1973 and is a leading provider of specialty industrial services that are required in maintaining high temperature, high pressure piping systems and vessels utilized extensively in the refining, petrochemical, power, pipeline and other heavy industries. The aerospace and automotive industries also rely on Team''s inspection services.
TEAM has the largest North American service network in its industry, with more than 80 locations across the continent. The nearly 4,000 employees at Team have provided it with the largest North American market share in its industry, and have created a strong heritage of profitable, organic growth. Team also serves the international market through both its own international subsidiaries, and through licensed arrangements in 14 countries.
## Job Description
POSITION DESCRIPTION
Position Title: Administrative Assistant - Recruiting and 253 Group
FLSA Status: (Non-Exempt)
Reports to: Corporate Staffing Manager
Manages: None
Other Requirements: Monday - Friday 40 Hours a week some overtime and weekend work.
GENERAL SUMMARY
Provide administrative support for the Recruiting and 253 group.
ESSENTIAL JOB FUNCTIONS
Prepares new files
Responsible for technician file maintenance.
Files papers and documents into the appropriate file.
Works with branch personnel, recruiters and other HR personnel to insure all required paperwork is acquired prior to putting any technicians on assignment.
Coordinates drug testing for new technicians for inclusion in the 253 group.
Insures the customer first mentality is always followed when dealing with both internal and external customers.
Execute an Expectation letter with all technicians and acquires appropriate branch signatures prior to assignment on each project.
Conduct an override rate review prior to each payroll period.
Responsible for assisting with payroll issues.
Insure that upon completion each 253 assignment folder is filed and contains all appropriate documentation.
Works with recruiters to acquire any missing documentation.
Responsible for coding of all invoices for recruiting and 253 group.
Submits online customer request and assists with employee background checks.
Makes photocopies, faxes documents and performs other clerical functions.
Responsible for assisting with the updating of the 253 Matrix and all appropriate databases for technicians as needed.
Processes mail for Recruiting and 253 Group.
Performs other duties as assigned
NON-ESSENTIAL JOB FUNCTIONS
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Core Values- the individual will insure that they approach each duty in accordance with TEAM Industrial Services' Core Values
Safety first in everything we do
Integrity means doing the right thing
Service Leadership throughout the company
Innovation supports continuous growth and improvement
Pride and Respect for ourselves and our company
Safety and security - the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Problem solving - the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Interpersonal skills - the individual maintains confidentiality, remains open to others ideas and exhibits willingness to do new things.
Oral communication - the individual speaks clearly and persuasively in positive or negative situations.
Written communication - the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Planning/Organization - the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Quality - the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Urgency- the individual approaches each part of their job with a high sense of urgency understanding that time is always of the essence.
Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
JOB STANDARDS
QUALIFICATIONS
This position requires an Associate's degree (A.A) or equivalent from a two year college or technical school or one or more year's related experience and/or training; or equivalent combination of education and experience.
College degree is preferred.
Previous experience with ADP HRIS or equivalent preferred.
Previous experience with an Applicant Tracking System preferred.
Accounts Payable experience preferred.
WORKING CONDITIONS
Work is primarily conducted in a semi-private office/cubicle setting but does require occasional off-site travel to customer job sites to conduct field duties.
PHYSICAL REQUIREMENTS
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively;
Ability to sit for prolonged periods of time with or without reasonable accommodation.
Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations;
Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties;
Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations.
This job description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
TEAM Industrial Services, Inc. is an equal opportunity employer.
Requisition Number: 12727983
Job Title: Administrative Assistant - Recruiting
Job Category: Administrative Support
City: Lafayette
State/Province: Louisiana
Country: U.S.Estimated Salary: $20 to $28 per hour based on qualifications.
Team Industrial Services, Inc.
## About TEAM
TEAM Industrial Services is seeking a Receptionist / Administrative Assistant to work with the Recruiting Department.
The ideal candidate is well organized and has the ability to multi-task and prioritize. The focus of this position will be to help the regional recruiters with day-to-day processing and tracking of permanent and contract applicants. As a recruiting admin, you will use numerous programs to monitor the applicant process. All applicants must have strong Microsoft Word, Excel, and Outlook skills.
This person will serve as the front desk receptionist, so must be customer service focused with a great phone voice. The reception duties will also include greeting visitors, taking and relaying detailed messages, and helping walk-in applicants.
Various other clerical duties involved.
Candidates must have a clear criminal background due to the sensitivity of personal data. Drug screen also required.
TEAM Industrial Services, Inc . was recently recognized as One of the fastest growing companies in America by both Forbes and Fortune magazines. Because of this growth we are constantly looking to add new team members that can relate to our core values and help us continue our growth. At Team you will find an environment that is open and inviting and appreciates the individual as well as team contributions of our employees.
TEAM Industrial Services, Inc . (NYSE: TISI) was founded in 1973 and is a leading provider of specialty industrial services that are required in maintaining high temperature, high pressure piping systems and vessels utilized extensively in the refining, petrochemical, power, pipeline and other heavy industries. The aerospace and automotive industries also rely on Team''s inspection services.
TEAM has the largest North American service network in its industry, with more than 80 locations across the continent. The nearly 4,000 employees at Team have provided it with the largest North American market share in its industry, and have created a strong heritage of profitable, organic growth. Team also serves the international market through both its own international subsidiaries, and through licensed arrangements in 14 countries.
## Job Description
POSITION DESCRIPTION
Position Title: Administrative Assistant - Recruiting and 253 Group
FLSA Status: (Non-Exempt)
Reports to: Corporate Staffing Manager
Manages: None
Other Requirements: Monday - Friday 40 Hours a week some overtime and weekend work.
GENERAL SUMMARY
Provide administrative support for the Recruiting and 253 group.
ESSENTIAL JOB FUNCTIONS
Prepares new files
Responsible for technician file maintenance.
Files papers and documents into the appropriate file.
Works with branch personnel, recruiters and other HR personnel to insure all required paperwork is acquired prior to putting any technicians on assignment.
Coordinates drug testing for new technicians for inclusion in the 253 group.
Insures the customer first mentality is always followed when dealing with both internal and external customers.
Execute an Expectation letter with all technicians and acquires appropriate branch signatures prior to assignment on each project.
Conduct an override rate review prior to each payroll period.
Responsible for assisting with payroll issues.
Insure that upon completion each 253 assignment folder is filed and contains all appropriate documentation.
Works with recruiters to acquire any missing documentation.
Responsible for coding of all invoices for recruiting and 253 group.
Submits online customer request and assists with employee background checks.
Makes photocopies, faxes documents and performs other clerical functions.
Responsible for assisting with the updating of the 253 Matrix and all appropriate databases for technicians as needed.
Processes mail for Recruiting and 253 Group.
Performs other duties as assigned
NON-ESSENTIAL JOB FUNCTIONS
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Core Values- the individual will insure that they approach each duty in accordance with TEAM Industrial Services' Core Values
Safety first in everything we do
Integrity means doing the right thing
Service Leadership throughout the company
Innovation supports continuous growth and improvement
Pride and Respect for ourselves and our company
Safety and security - the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Problem solving - the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
Interpersonal skills - the individual maintains confidentiality, remains open to others ideas and exhibits willingness to do new things.
Oral communication - the individual speaks clearly and persuasively in positive or negative situations.
Written communication - the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Planning/Organization - the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
Quality - the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Urgency- the individual approaches each part of their job with a high sense of urgency understanding that time is always of the essence.
Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
JOB STANDARDS
QUALIFICATIONS
This position requires an Associate's degree (A.A) or equivalent from a two year college or technical school or one or more year's related experience and/or training; or equivalent combination of education and experience.
College degree is preferred.
Previous experience with ADP HRIS or equivalent preferred.
Previous experience with an Applicant Tracking System preferred.
Accounts Payable experience preferred.
WORKING CONDITIONS
Work is primarily conducted in a semi-private office/cubicle setting but does require occasional off-site travel to customer job sites to conduct field duties.
PHYSICAL REQUIREMENTS
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively;
Ability to sit for prolonged periods of time with or without reasonable accommodation.
Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations;
Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties;
Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations.
This job description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
TEAM Industrial Services, Inc. is an equal opportunity employer.
Requisition Number: 12727983
Job Title: Administrative Assistant - Recruiting
Job Category: Administrative Support
City: Lafayette
State/Province: Louisiana
Country: U.S.Estimated Salary: $20 to $28 per hour based on qualifications.
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