Project Administrative Assistant/Analyst

Company Name:
Position Type:
Under direct supervision, provides general clerical and administrative support to an officer level team member, up to senior vice president and may also support the department or group of professionals reporting to the vice president and/or senior vice president. This team member has contact with other departments, as well as individuals external to the company who contact the vice president and/or senior vice president.
Detailed Description
Prepare and distribute internal and external correspondence (including occasional dictation, meeting minutes, memos, updates to reports, etc.).
Screen and route telephone calls while accurately recording and routing messages on a timely basis.
Review and distribute incoming mail as well as collect and route outgoing mail.
Coordinate and order office supplies for the department.
Schedule and coordinate appointments, meetings, travel arrangements and conference calls.
Maintain and update electronic calendars and task lists for management.
Establish and maintain hard copy and/or electronic filing systems for departmental data, documents and other materials.
Assist in the preparation and distribution of various routine and specialized reports or presentations.
Provide administrative support for the entire department as needed.
Research information as needed.
Prepare expense reports as needed.
Make copies as needed.
Perform specialized administrative duties to support specific work unit as needed.
When necessary, enlist and coordinate support from other

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